Registers
Legal registers kept digitally, searchable in seconds and ready for inspection.
- Controlled drugs register
- Private prescription register
- Emergency supply register
Software for community pharmacy
Give your pharmacy team its time back.
MyPharmacy builds cloud systems that take the recurring paperwork out of community pharmacy, so your team can spend more time with patients and less time on registers, rotas and admin.
Today at the branch
08:45
- CD registerRunning balances checked · 0 discrepanciesDone
- Fridge temperaturesLogged 2–8 °C · min / max recordedDone
- Private clinic bookings6 appointments · reminders sentDone
- Pharmacist rotaNext week · 1 gap to coverReview
Illustrative example
What we build
Systems designed around how a pharmacy actually works
Each tool is built with pharmacy teams, for the jobs they repeat every day. Use one, or connect them all.
Safety and compliance
Daily checks recorded as they happen, with anything overdue flagged straight away.
- Fridge and room temperature logs
- Date checking register
- Drug alerts and recalls
- Near miss and incident logs
Staff and HR
Rotas, training and absence in one place, connected to your HR system.
- Pharmacist rotas across branches
- SOP reading and training records
- Staff and absence management
Services and growth
Tools that bring in new patients and make private services easy to run.
- Digital prescribing and service management
- Online consultations and booking
- Bespoke pharmacy websites
- Automation of recurring tasks
Inside the tools
Simple screens your team can use on any device
Everything runs in the browser, so there is nothing to install. These examples use made-up pharmacies, staff and patients.
Controlled drugs overviewUpdated 08:45
Balance checks14 of 14Registers checked · last 30 days
Expired stock2 drugsAwaiting authorised destruction
Discrepancies1 openRaised in the last 7 days
Low stock3 drugsBased on average daily usage
Dead stock4 drugsNot used for over 3 months
Expiring soon5 drugsExpiring within 3 months
| Date | Morphine sulfate 10 mg/5 ml oral solution | Ref | In (ml) | Out (ml) | Balance |
|---|---|---|---|---|---|
| 06/10 | Received from wholesaler | INV 48213 | 500 | – | 800 |
| 07/10 | Supplied to patient, Rx 1183 | ID checked | – | 100 | 700 |
| 09/10 | Balance check by RP | Matched | – | – | 700 ✓ |
Private prescription register12 entries this week
| Dispensed | Patient | Medication | Qty | Prescriber |
|---|---|---|---|---|
| 14/10/2026 | 10431 J. MorrisonNewtown | Tirzepatide 5 mg/0.5 ml pre-filled penRx date 09/10/2026 | 1 | Dr A. KellyIndependent prescriber |
| 14/10/2026 | 10432 S. O'NeillBallymore | Atovaquone/proguanil 250/100 mg tabletsRx date 12/10/2026 | 24 | Dr R. DoyleTravel clinic |
| 13/10/2026 | 10428 M. GrantHillside | Tirzepatide 7.5 mg/0.5 ml pre-filled penRx date 10/10/2026 | 1 | Dr A. KellyIndependent prescriber |
Emergency supply registerSupplies at the request of a patient
| Supplied | Patient | Medication | Qty | Reason for supply |
|---|---|---|---|---|
| 14/10/2026 | 30215 P. DonnellyNewtown | Sertraline 50 mg tablets | 3 | Ran out over the weekend. Repeat requested from GP. |
| 14/10/2026 | 30188 R. KavanaghHillside | Amlodipine 5 mg tablets | 5 | Away from home, prescription left behind. |
| 13/10/2026 | 29907 E. MurphyCare home resident | Levothyroxine 50 microgram tablets | 7 | Care home requested supply until prescription arrives. |
Example data
Date checking registerEvery section checked at least every 3 months
Bay 1 · Beta-blockersUp to dateChecked 06/09 · next due 06/12
Bay 2Up to dateChecked 15/08 · next due 15/11
Bay 3Up to dateChecked 05/10 · next due 05/01
Bay 4Due this weekChecked 20/07 · due 20/10
FridgeUp to dateChecked 01/10 · next due 01/01
CD cabinetUp to dateChecked 09/10 · next due 09/01
Shop · pharmacy medicinesUp to dateChecked 28/09 · next due 28/12
Bay 12Not checkedNo checks recorded yet
Example data
Drug alertsSynced automatically · 07:00 today
2Action required
46Completed
Medicines recall · Macrogol oral powder sachets, batch AB1234Published 06/10/2026
Action requiredMedicines defect notification · Levetiracetam oral granulesPublished 01/10/2026
Action requiredMedicines defect information · Meropenem powder for infusionPublished 23/09/2026 · No stock held, recorded by H. Reid on 24/09
CompletedExample data · each alert records who checked the shelves and what action was taken.
Near miss registerReviewed monthly for patterns
| Date | Drug | Type | Dispensed / checked | Learning |
|---|---|---|---|---|
| 12/10 15:18 | Tramadol 50 mg capsules | Wrong strength | TG / HR | Shelf separator added |
| 28/09 12:37 | Quetiapine 50 mg XL tablets | Tray (MDS) | CL / NB | XL and IR stored apart |
| 21/09 13:20 | Co-beneldopa 12.5/50 mg capsules | Wrong drug | TG / HR | Look-alike alert set up |
Example data
Staff and absencesSynced with HR system
28Branch staff
3Open absences
42Returns completed
| Employee | Role | First day absent | Status | Next step |
|---|---|---|---|---|
| Ciara Lynch | Counter assistant | 05/10/2026 | Open | Return-to-work interview |
| Tom Gallagher | Dispenser | 04/10/2026 | Open | Fit note received |
| Niamh Burke | Pre-registration pharmacist | 28/09/2026 | Returned | Record locked |
Example data · completed return-to-work records are locked and shared with HR.
Temperature logsFridges 2–8 °C · Rooms up to 25 °C
Dispensary fridgeMain dispensaryRecorded 09:02 · 4.9 °C
Storage fridge 1Dispensary hallwayRecorded 09:04 · 5.3 °C
Storage fridge 2Dispensary hallwayDue now
DispensaryRoom temperatureRecorded 09:05 · 19.5 °C
| Dispensary fridge | By | Min | Max | Now | Reset | Action |
|---|---|---|---|---|---|---|
| 15/10 09:02 | LC | 3.5 °C | 5.6 °C | 4.9 °C | ✓ | – |
| 14/10 09:10 | EB | 3.6 °C | 8.4 °C | 5.9 °C | ✓ | Door left open during delivery, rechecked |
| 13/10 08:58 | LC | 3.3 °C | 7.7 °C | 5.6 °C | ✓ | – |
November 2026Full weeks, Monday to Saturday
3Gaps
412Filled
1Clash
2Requests
| Date | Main Street 9–6 | Main Street 2nd | Market Square | Hill Road | Bridge End |
|---|---|---|---|---|---|
| Mon 2 | Sarah W. | David M. | Aoife K. | Peter L. | Grace H. |
| Tue 3 | Sarah W. | Aoife K. | Peter L. | Gap | |
| Wed 4 | David M. | Aoife K. | David M. ! | Grace H. | |
| Thu 5 | Sarah W. | David M. | Locum | Peter L. | Grace H. |
| Sat 7 | Sarah W. | Gap | Peter L. | Gap |
Gaps and clashes are flagged as the month is planned, and finished rotas are emailed to each pharmacist.
Branch training overview48 active SOPs
| Staff member | Role | To read | Progress |
|---|---|---|---|
| Hannah Reid | Pharmacist | 0 | 48 of 48 |
| Tom Gallagher | Dispenser | 6 | 42 of 48 |
| Niamh Burke | Pre-registration pharmacist | 17 | 31 of 48 |
| Ciara Lynch | Counter assistant | 29 | 19 of 48 |
SOP 101: Taking in a prescriptionVersion 1.4 · review due 01/2027Signed off
SOP 111: Emergency supply at the request of a prescriberVersion 1.4 · review due 01/2027To read
SOP 205: Safe disposal of medicinesVersion 1.5 · review due 01/2027To read
Create new prescriptionDraft · not yet signed
PatientAdd new patient
Search by name or date of birth
Claire WalshDOB 12/03/1985 · Patient 20417Weight 92.4 kg · BMI 33.1
Claire WallaceDOB 04/09/1972 · Patient 18860
Consultation templateWeight management review
Prescribing on behalf ofRiverside Pharmacy Home Delivery
Medicines
Tirzepatide 5 mg/0.5 ml pre-filled penInject 5 mg once a week · Quantity 1 pen (4 doses)Dose step-up checked
Prescription notesContinue monthly reviews. Patient counselled on side effects.
Save draftSign and send to pharmacy
Example data · prescriptions are signed electronically and sent straight to the dispensing pharmacy.
+Riverside PharmacyServicesHow it worksFAQsBook online
Private clinics · Weight care · Travel health
Expert care from your local pharmacist, booked online.
Start with a free online consultation. Our pharmacist prescribers guide you from the first appointment to delivery at your door.
Start free consultationSee services
Your next steps
Online health questionnaire
Video consultation with a prescriber
Free tracked delivery
Example design. We build bespoke websites for pharmacies and private clinics, linked to online consultation and booking systems.
Built from inside pharmacyDesigned by people who work in community pharmacy and know the daily workload.
Nothing to installCloud-based tools that work on counter PCs, tablets and phones.
One branch or manySuitable for independent pharmacies and multi-branch groups alike.
Working with pharmacy partners
We start with your day, then build the software
We work alongside pharmacy owners and teams to find where time and margin are being lost, then use technology to win them back.
Look at the workload
Spend time with your team to see which tasks repeat every day and where they slow the branch down.
Find the efficiencies
Pick the jobs where automation saves the most time, reduces errors or opens up new services.
Build and launch
Develop a system that fits your workflow, then roll it out branch by branch with training for staff.
Keep improving
Measure the results, gather feedback and keep refining the tools as your pharmacy grows.
Protect marginsLess staff time spent on admin means lower cost per item and per service.
Drive salesEasier booking and private service journeys turn more enquiries into appointments.
Stay compliantComplete digital records that are ready whenever an inspector asks.
Contact
Interested in working with us?
Tell us about your pharmacy and the jobs that take up your team's time. We'll get back to you by email.